Everest Base Camp Luxury Trek
Fixed Departure Date
- 02 Oct to 17 Oct 2016
- 25 April to 11 May 2017
The stunning 35-minute flight between Kathmandu and Lukla takes us to the gateway of the Everest region. We explore the abundance of diverse flora and fauna in the surrounding of Lukla and Namche. The Tengboche Monastery gives visitors an up-close view of the incredibly ornate wall hangings, a 20-foot sculpture of Buddha, and the musical instruments and robes of the Lamas. In addition, the group will be taken to observe prayer ceremonies. Traverse the friendly Sherpa villages and Buddhist monasteries, the plain of Gorakshep and the broad summit of Mt. Kalapatthar, the most accessible point from which to view Mt. Everest from the base. The views from Kalapatthar include a 360-degree panorama of the surrounding mountain peaks. Revel in the spectacular views of Mt. Everest - the roof of the world - as well as other mighty Himalayan summits like Lhotse, Nutpse, Amadablam, and Thamsherku to name a few, while walking on the Khumbu Glacier. The Everest Base Camp trip gives you a glimpse into the life of the "mountain people" living in the heart of the Himalayas. Embark on the Everest Base Camp journey for one of the most memorable treks you will ever encounter.
Malla Treks Nepal has created this trip to meet and exceed customer satisfaction in luxury, quality and experience. The lodging choices along the route are designed to entail the best the country has to offer. Malla Treks Nepal has mixed together the highest standard accommodations with local flavor guaranteeing our guests sleep soundly in the most comfortable environment available. This deluxe trip comprises of 4 nights stay in a 5-star hotel in Kathmandu and 11 nights stay in the best lodge along the trek. Your hard days of trekking will be perfectly complemented by a comfortable and memorable stay.
Our Everest base camp Group trek departs every week from Kathmandu. Private treks can be arranged any time, view our selected departure Dates here . If our set departure dates are not convenient for you, you may choose Private departures by selecting your own convenient tour date. These types of departure are best suited to couples, families, charity and small groups of friends. Customized itinerary are available as per your travel need.
- Day 01: Arrival at Kathmandu airport (1,345m / 4,412ft)
- Day 02: Pre-trip Meeting and Sightseeing around Kathmandu valley
- Day 03: Fly to Lukla (2,804m/9,199ft) trek to Manjo (2,825m / 9,268ft) 3.5 hours
- Day 04: Trek to Namche Bazaar (11,286') 4-5 hours
- Day 05: Trek to Tashinga (3,380m / 11,089ft) 5 hours
- Day 06: Trek to Pangboche(3,930m / 12,893ft) 5 hours
- Day 07: Trek to Dingboche (4350 m / 14,271ft) 5.30 hours
- Day 08: Trek to Chhukung (4710m / 15,452ft) and trek back to Dingboche - 4.5 hrs
- Day 09: Trek to Lobuche (4,910m / 16,108ft) 5 hours
- Day 10: Trek to Everest Base Camp (5,365 m / 17,601ft)then back to Gorak Shep (5,180 m / 16,994 ft.). 8 hrs
- Day 11: Hike up to Kalapatthar (5,555m / 18,225ft) early in the morning and trek down to Pheriche. 6 hrs
- Day 12: Trek to Namche Bazaar (3,441m / 11,289 ft) - 5.5 hrs
- Day 13: Trek to Lukla (2,804m / 9,199ft) - 6 hrs
- Day 14: Morning flight back to Kathmandu
- Day 15: Leisure day and farewell dinner in Kathmandu
- Day 16: Transfer to the airport for your final flight departure
Day 01- Arrival in Kathmandu airport (1345meters).
Our airport representative will be receiving you at Tribhuvan International airport, Kathmandu and s/he will be displaying anMalla Treks Nepal signboard outside the airport terminal. You will be then transferred to your respective hotel in our private tourist vehicle.
Note: If you arrive after 4pm you would be briefed by our airport representative/guide about tomorrow’s (Day 02) sightseeing activities on the way to hotel and then the pre trip meeting would be held after the sightseeing tour next day. But if you arrive earlier than 4PM your pre trip meeting would be done on that very day either at our office or at your hotel as per your requirement. During your pre trip meeting we would introduce you to your leader/guide once you are back from the sightseeing. Please seek this opportunity to ask questions about your trek. We will also supply you with our trek Duffel Bag, T-shirt and a Cap. For the meeting, please make sure you bring passport, three copies of passport-size photos, and a readable copy of your travel insurance policy. During this meeting, please clear the due balance, if any, and sign the legally binding trip form as well as the non-liability disclaimer. Overnight at Hotel Shangrila on BB
(No meals included)
Day 02- Pre-trip Meeting and Sightseeing around Kathmandu valley.
After a hearty breakfast, at 8.30 am your sightseeing trip will start. You will have a private vehicle and a professional tour guide at your disposal. Today we will visit some heritages listed below:
Pashupatinath: Pashupatinath Temple is one of the most significant Hindu temples of Lord Shiva in the world, located on the banks of the BagmatiRiver.Though you are not allowed to go inside the temple as it is strictly for Hindus only, you can clearly see the temple and the activities from the eastern bank of the BagmatiRiver.It is a square two tiered pagoda temple built on a single tier pinth which is famous all over the world.
Boudhanath: Boudhananath is one of the holiest Buddhist sites in Kathmandu.It was built in 5th century with four pairs of eyes of Lord Buddha in four cardinal directions keeping an eternal watch over the people and their doings.You will find Buddhist pilgrims from Tibet going round the stupa spinning the prayer wheels.
Bhaktapur Durbar Square: Visit the Bhaktapur Durbar Square, the Royal Residential Quarter of BhupatindraMalla,famous five-storied temple of Nyatapola in Pagoda style Batsalatemple,Bhairavnathtemple,Duttatrayatemple,PujariMuth and Palace of 55 windows.
The rest of our time in Kathmandu is free for further exploration and some last-minute shopping in Thamel area near by your hotel. Overnight at Hotel Shangrila
Day 03- Fly to Lukla (2,804m/9,199ft) trek to Manjo (2,825m / 9,268ft) 3.5 hours.
An early morning start takes us to Tribhuwan international Airport in Kathmandu for the 35-minute scenic flight to Tenzing and Hillary Airport at Lukla at 2804m/9,199ft. On arrival at the airport guide will brief you and introduce our porters before our trek begins towards Manjo (2835 m/9,268ft.)
After landing we have time to explore the village while our Sherpa crew sort and load our trekking equipment. Then we begin our trek by descending towards the DudhKosi River where we join the main trail to Namche Bazaar, located just above Chaunrikharka (2713m/8,900ft). The walking is easy and after passing through the small village of Ghat (2550m/8,366ft) it is a short walk to Phakding then to Manjo. Overnight at Everest Summit Lodge - Accommodation with attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 04- Trek to Namche Bazaar (11,286ft)
We'll follow the forested trail north up the DudhKosi valley to Jorsale, where we officially enter Sagarmatha (Mount Everest) National Park, established in 1976 as the first national park in the Himalaya to help protect an area of great environmental, religious, and cultural importance. (Sagarmatha National Park is also a UNESCO World Heritage Site.) We continue along the trail, crossing the DudhKosi and begin the steep climb up “Namche Hill,” amidst lovely forests of rhododendron, fir, and magnolia, to the Sherpa market town of Namche Bazaar. As we climb the steep hillside, we catch our first glimpse of Everest and the snowcapped panorama of Himalayan giants to come. Namche Bazaar is the unofficial capital of the Khumbu, the local center for trading and supplies. The town, filled with numerous homes, trekker's inns, shops, and a small monastery, is beautifully situated in a terraced amphitheater facing the hanging glacier below Kwangde (20,293'). We’ll check in to our lodge , Yeti home or similar lodge and have the afternoon free to explore Namche Bazaar(Breakfast, Lunch and Dinner Included) (4-5 hours hiking)
Day 05- Trek to Tashinga (3,380m / 11,089ft) 5 hours.
We continue trekking along the banks of the DudhKosi, crossing this majestic river many times on exciting suspension bridges laden with prayer flags. After entering Sagamartha National Park, the trail climbs steeply with breathtaking views. Namche Bazaar known as the Gateway to Everest which is home to many quality restaurants, hotels, lodges, shops, money exchange, internet cafe and a bakery. Namche is one of the biggest villages along the whole Everest trail. From Namche it will take another one hour gentle walking to Tashinga.Overnight at Everest Summit Lodge-Accomodation with attached Toilet and Bathroom
(Breakfast, Lunch and Dinner Included)
Day 06- Trek to Pangboche(3,930m / 12,893ft) 5 hours.
The trek continues along the rushing glacial waters of the DudhKosi with magnificent views of the mountains. We trek to an altitude of 3,930m / 12,893ft today. On reaching Tengboche you will see the local monastery. Inside the monastery are incredibly ornate wall hangings, a 20-foot sculpture of Buddha, and the musical instruments and robes of the Lamas. From Tengboche the trail drops to Debuche, crosses another exciting suspension bridge on the ImjaKhola, and climbs to Pangboche village. Overnight at Everest Summit Lodge-Accomodation with attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 07- Trek to Dingboche (4350 m / 14,271ft) 5.30 hours.
Our uphill trek continues, taking us to the quaint traditional Sherpa village of Dingboche with its exquisite views of Lhotse, Island Peak, and AmaDablam. We take our time so we avoid getting affected by the altitude. Overnight at Family Lodge/ similar -Accommodation with attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 08- Trek to Chhukung (4710m / 15,452ft) and trek back to Dingboche - 4.5 hrs.
On this day you can enjoy another day for acclimatization. We will have trip to Chhukung valley via the ImjaKhola valley to get a marvellous view of the surrounding mountains, especially Lhotse’s massive south wall, then return to Dingboche in the evening. Overnight at Family or similar Lodge-Accomodationwith outattached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 09- Trek to Lobuche (4,910m / 16,108ft) 5 hours.
Today, the trail continues along the lateral moraine of the Khumbu Glacier and passes by stone memorials for climbers who have perished on nearby summits.We continue to climb as we are heading to the altitude of 4,910m / 16,018ft at Lobuche, which is really just a few huts at the foot of giant Lobuche peak. Some breathing problems may arise today due to the altitude. Overnight at -Accomodation without attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 10- Trek to Everest Base Camp (5365 m / 17,601ft)then back to GorakShep (5180 m / 16,994 ft.). 8 hour
This is the big and difficult day walk along the Khumbu Glacier and up to Everest Base Camp at 5365m / 17,601ft. , the closest you can get to Mt. Everest without mountaineering equipment. The view of the Khumbu Icefall from Base Camp is spectacular. We return back to Gorakshep for the night. Overnight at Snow land Inn Lodge-Accomodation without attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 11 - Hike up to Kala Patthar (5,555m) early in the morning and trek down to Periche (4,200m) - 6 hrs
This will be one of the most difficult yet rewarding days of the trek. Most of morning in this day is spent climbing Mt. Kala Patthar, a small peak (by the Himalayan standards) at 5,555m. The ascent is demanding but the climber gets the most magnificent mountain panorama: Everest, the highest point on the planet at 29,028ft (8,848m), towers directly ahead and on all sides loom the other giants, Nuptse, Pumori, Chagatse, Lhotse and countless others. We make a quick descent to Gorak Shep, a tiny hamlet at 5,180m then trek down to Periche. Overnight at Himalayan lodge
(Breakfast, Lunch and Dinner Included)
Day 12 - Trek to Namche Bazaar (3,441m) - 5.5 hrs
From Periche we take a slightly different route down to Orsho then to Pangboche village. Here is the oldest monastery in the region which contains what is said to be the scalp and bones of a Yeti, or abominable snowman. Leaving mountains behind us our descent takes us through the Tengboche Monastery at elevation of 3,860m before continuing back to Namche Bazaar at 3,441m. We arrive back to Namche Bazaar in the afternoon. Overnight at Namche Hotel (Breakfast, Lunch and Dinner Included)
Day 13- Trek to Lukla (2,804m / 9,199ft) 6 hours.
Finally we return to Lukla where the trek began, which will seem like a lifetime ago. Enjoying time to reflect on the trek as a group and the personal achievement of all those who took part. Also giving you time to explore the town. Overnight at Everest summit lodge -Accomodation with attached Toilet and Bathroom.
(Breakfast, Lunch and Dinner Included)
Day 14- Morning flight back to Kathmandu.
Enjoying your last glimpse of the mountains you have recently visited for one last time on the 35 minute scenic flight back to Kathmandu. On arrival in Kathmandu you are transferred back to our starting hotel. Overnight at Shangrilaor similar class five star hotel.
Day 15- Leisure day and farewell dinner in Kathmandu.
It's also spare day in case of bad weather in Lukla. If you are interested in continuing on to Chitwan Jungle Safari, River Rafting Adventure, Kathmandu Shopping Tour you can start today. Please read our trip note about Lukla flight below. In the evening we will have a farewell dinner in a traditional Nepalese restaurant with cultural performances. (Your guide(s) and an office staff will accompany you). Overnight at Shangrila or similar class five star hotel.
(Breakfast and Farewell Dinner Included)
Day 16- Transfer to the airport for your final flight departure.
The trip concludes – our airport representative will drop you to Kathmandu’s Tribhuwan International Airport for your flight departure from Nepal.
- Airport / Hotel / Airport pick up & drop by private tourist vehicle.
- Standard twin sharing accommodation in a Five star hotel in Kathmandu; Breakfast included. (4 nights)
- Guided city tour in Kathmandu by private tourist vehicle.
- All your standard Meals during the trek (Breakfasts, Lunches and Dinners).
- Highest available standard Lodges and Guesthouses accommodation during the trek. (we provide accomodation at Yeti Mountain Home, Everest Summit Lodge etc with attached toilet bathroom facilities)
- Local Malla Treks Nepal licensed English speaking guide.
- The required number of local staff and porters to carry your luggage during the trek (We assign one porter for every two guests).
- Food, accommodation, salary, insurance, equipment and medicine for all staff.
- Everest National Park permits and TIMS permit for trekking.
- Down Jacket and sleeping bag by Malla Treks Nepal (which need to be returned after the trek).
- Airfare from Kathmandu – Lukla - Kathmandu including airport departure tax in Kathmandu and Lukla airport.
- Surface transfer from and to Kathmandu.
- Free Malla Treks duffel/ T-shirt (yours to keep).
- Sightseeing/Monument entrance fees in Kathmandu (On Day 2).
- Farewell dinner in typical Nepali Restaurant with cultural dance show on second last day (On Day 15th).
- All our government taxes, vat, tourist service charges.
- Official expenses.
Cost does not Include
- Lunch and dinner whilst in Kathmandu.
- Travel insurance which covers emergency Rescue and Evacuation.
- International airfare and airport departure tax
- Nepal entry visa; you can obtain a visa easily upon your arrival at Tribhuwan International Airport in Kathmandu. (Tourist Visa with Multiple Entries for 30 days can be obtained by paying US $ 40 or equivalent foreign currency. Similarly, Tourist Visa with Multiple Entries for 90 days can be obtained by paying US $ 100. Please bring 2 copies of passport size photos).
- Alcoholic, hot and cold drinks.
- Personal trekking Equipment (See the trekking equipment page).
- Tips for trekking staff and driver (Tipping is expected).
- Any others expenses which are not mentioned on 'Price Includes' section.
The following gives you a general idea of the personal items that you can bring for the trek. The personal items are of individual interest, and choice. The most important fact that one should keep on mind is that one should have enough clothes to tackle the cold weather in the Himalayas.
In a supported trek, heavy items are carried by porters or yaks and personal belongings that you may need for the day like money, water bottle, rain gear, camera, sun cream and toilet paper etc. should be carried by yourself. So you are briefed to pack items in two different bags.
We will supply complimentary water and wind proof duffel bag which you can use on the trek and is carried by porter/s. The duffel bag is yours to keep after the trek. You can leave your bag with your non-trek items at the hotel in Kathmandu and collect them after the trek.
- 4 seasons Sleeping bag (Optional/we can provide one if you need it but is to be returned after the trek)
- Duffel or Rucksack bag or suitcase (We will provide one complimentary Malla Treks duffel bag for you to keep.)
- Down Jacket (Optional/we can provide if you need one but is to be returned after the trek)
Upper Body - Head / Ears / Eyes
- Shade hat or baseball cap - some people drape a bandana down the back of their head and then put a baseball cap on to hold it in place. This can be a flexible alternative while keeping the sun off your ears and neck.
- Warm wool or synthetic hat that cover your ears.
- Balaclava - lightweight, thinner variety.
- Glacier glasses-100% UV protection with side shields and a hard-sided storage case (i.e. Julbo or Cebe). This is to protect your eyes from the stronger rays of the sun due to the thinner atmosphere which can cause a painful condition known as snow blindness. Regular sunglasses are not sufficient. If you wear prescription glasses, speak to your doctor about prescription glacier glasses, perhaps with transitional lenses.
- Headlamp - Black Diamond and Petzl both make several good ones. Make sure to bring extra batteries and that they are lithium batteries so that they will last in the colder temperatures. These are indispensable for getting around at night, reading, etc. so, don't go cheap here.
- Some people like ear-muffs; These are optional; a good hat, balaclava, and hooded jacket should really be sufficient, but this is a personal choice for some people (optional).
- A neck warmer is another piece of gear for extra warmth if you feel you will need it (optional).
- 1 pair liner gloves, thin wool or synthetic, useful alone on mild days or as a layer inside other gloves / mitts for additional warmth.
- 1 pair warm gloves (heavier fleece or wool).
- 1 pair shell gloves or mitts; Gore-Tex is preferred for keeping hands dry.
- Instant hand warmers are always nice in a pinch, but really shouldn't be necessary on the trek. Bringing appropriate hand protection as recommended above, should be sufficient (optional).
- T-shirts (2).
- Light and expedition weight thermal tops.
- Fleece jacket or pullover.
- Fleece Wind-Stopper jacket (optional).
- Waterproof (preferably breathable fabric) shell jacket.
- 2 women sports bras, Synthetic, no cotton!
Lower Body – Legs
- 2 pairs nylon hiking shorts - Quick drying type, not cotton!
- Underwear, stay away from cotton (4).
- 2 pairs lightweight long underwear - capilene or other synthetic.
- 1 pair soft shell pants - synthetic, full zip from top and bottom preferable.
- 2 pairs trekking pants, preferably that zip on/off at the knees so they double as shorts.
- 1 pair hard shell pants. Waterproof / breathable, Gore-Tex or equivalent is best. Should zip from the top and bottom - this makes it easier to put on over boots without getting undressed should the weather change once you are underway for the day.
- 1 pair cotton pants (loose jeans/khakis).
- All clothing should be kept dry using waterproof stuff sacks or large puncture resistant plastic bags.
- 4 pairs of liner socks, synthetic or capilene.
- 3 pairs heavy weight socks to be worn over liner socks.
- 1 pair light weight socks, a good option for the lower / warmer parts of the trail.
- 1 pair light to medium weight water proof hiking/trekking boots. Ensure a good fit with layered socks and you have worn then before to get used to it (otherwise you will get lots of blister).
- 1 pair light trekking shoes or sneakers. Good for around the camp/lodges and in Kathmandu.
- 1 pair hiking gaiters, good for keeping dust and rocks out of your shoes / boots as well as keep your feet dry as necessary (Optional).
- 1 pair sandals (Optional).
Medicines and First Aid Kits
- Please note our guide will also carry the first aid kit bag during the trek. However we still recommend you to bring your personal first aid kit as well
- Extra Strength Excedrin for altitude related headaches.
- Ibuprofen for general aches and pains.
- Immodium or Pepto bismol capsules for upset stomach or diarrhea.
- Diamox (commonly prescribed as Acetazolamide) 125 or 250mg tablets for altitude sickness. Please discuss with us before starting to take this medicine.
- 1 small personal sized first-aid kit with blister treatments such as mole skin, band-aids, some waterproof tape, anti-infection ointments, etc. Your guides will have more extensive medical gear, but you should have the basics for general use.
Miscellaneous, but Important !
- Passport and extra passport photos (4 copies).
- Airline ticket (Please make a copy and leave on at our office in KTM just in case if you need to change the date of your).
- Durable wallet / pouch for travel documents, money & passport.
- Lip balm. At least SPF 20, 2 sticks. A string taped to the stick is helpful, to hang around your neck and some are now being sold with a cord already attached. Handy as it avoids you from having to stop and look for it.
- Sunscreen. SPF 40 is recommended and should be relatively new since it loses its' effectiveness over time.
- Pocket knife or small Swiss Army type.
- Water purification Iodine tablets or Polar-pure crystals.
- Toiletry kit. Be sure to include toilet paper stored in a plastic bag, hand wipes, and liquid hand sanitizer, towel, soap, etc.
- 2 bandanas.
- 1 pair adjustable trekking poles. Although these are listed as optional, these can be of great assistance to people who may think of themselves and generally clumsy or with bad knees, ankles, etc, especially when going downhill (Optional).
- Favorite snack foods, no more than 2 pounds (Optional).
- Paperback books, cards, mp3 player (there are a couple of stops where you could recharge. Avoid players with moving hardware as it may not function. Remember, keep these items light weight (Optional).
- Binoculars (Optional).
- 1 light weight point & shoot camera or 1 large SLR. Digital cameras are ok, but you must keep the batteries warm when not in use (Optional).
- Hydration bladder with drinking tube and tube insulator (Optional).
- A pee bottle for men and pee funnel for woman, some swear by them to avoid that chilly late night trip (Optional).
- 1 small stainless steel thermos (Optional).
This list is only a guide. While you are required to bring everything on this list, there are numerous options, brands, and versions of each piece of equipment. Use your experience and the listed features to find the best gear for you. Some of the above equipments can be easily found in stores in Kathmandu for cheaper prices.
Please Note: Tight fitting, figure-hugging clothing, such as those made with Lycra can often be offensive to locals, especially to women. If you find these items comfortable as a base layer, please pack something to wear on top of them.
Terms & Conditions Agreement
1. THE CONTRACT:
Please go through the following Terms and Conditions that govern the relationship between you (client) and Malla Treks P ltd (hereinafter referred as "The Company"), Registered Company Number 3593/88/89. Please note that while booking a trip, you are agreeing to be bound by the Terms and Conditions as well as the cancellation policy and certain limitations of liability. Both parties agree to these Terms and Conditions to resolve any legal or other disputes that may arise during the trip.
2. BOOKING A TRIP:
A 'trip' refers to any product itinerary or activities that you buy with us including Trekking, Tours, Expeditions, and/or other adventure and tour programs.
A booking is accepted and becomes definite only from the date when the Company sends a confirmation invoice or email. It is at this point that a contract between the Company and the Client comes into existence.
Before your booking is confirmed and a contract comes into force, the Company reserves the right to increase or decrease brochure prices.
Please note that the company would not be liable to any warranty, collateral agreement, prior agreement, description of services, or conditions, other than as expressed herein.
3. DEPOSIT REQUIREMENT:
(a) Nepal Trips:
For Nepal Trips, you will have to make a non-refundable deposit of 15% of trip cost at the time of booking the trip. You can pay the remaining amount before the trip departure.
The non-refundable deposit should be sent to the Company or its Agent. The Company's Tailor Made trips may require a higher deposit or full payment at the time of booking. If deposit is different from that outlined in this clause, you will be advised by the company at the time of booking.
Payment via Wire/Bank Transfer
Our Bank Details for wire Transfer:
Name of the Beneficiary: Malla Treks P ltd
Address of the Beneficiary: Lainchaur, kathmandu, Nepal
Bankers Name: Nepal Investment bank LTD
Bankers Address: Durbar Marg, Kathmandu, Nepal
Account No.: 00101010310055
Account type: Current
Swift code : NIBLNPKT
Please note that we are not liable of any delay or loss during the transfer process. If in case due to use of mediator bank or any other reasons if the money received by us is less than the amount sent, you are requested upon arrival to pay accordingly so that the total is equivalent to the product cost.
E-mail us the bank reference number or remittance slips after you initiate the transfer. Sometimes bank forwards the money with different name; if we have reference number/remittance slips and sander details, it will be easy for us to check.
4. FINAL PAYMENT/ACCEPTANCE OF BOOKING/CLIENT DETAILS:
Final payment on trekking, tours, climbing, expedition or any kind of trips in Nepal can be made upon arrival in Nepal. Final payment can be made by bank transfer, travel check or cash
5. CANCELLATION BY THE CLIENT:
Any cancellation by a Client must be made in writing and acknowledged by the Company. The date on which the request to cancel is received by the Company or its Agents will determine the cancellation charge applicable.
The cancellation charges are expressed hereafter as a percentage of the total tour price
Cancellation 60 days or more before departure: Loss of deposit.
Cancellation 59-21 days before departure: 20% of cost of services booked.
Cancellation less than 21 days before departure: 50% of cost of services booked.
The Client is strongly advised to take out cancellation insurance at the time of making the booking.
Please note that no refunds will be made if you voluntarily leave a trip for any reason after the trip has begun. No refunds will be made for any accommodation, transport, sightseeing, meals or services not utilized.
6. CANCELLATION OF A TOUR BY THE COMPANY:
The Company reserves the right to cancel any trip you booked unless guaranteed to run.
Malla Treks P ltd reserves the right to cancel any trip, including a guaranteed trip, prior to departure due to reasons beyond its control (i.e. due to natural disasters, flight cancellation, consequences of strikes, industrial action, wars, riots, sickness, quarantine, government intervention, weather conditions, or other untoward occurrences. In such a case, Malla Treks P ltd will refund the trip price only. If The Company cancels a departure which is guaranteed to run, we will refund the trip price, or you are entitled to take an alternative trip of the same value.
Please also note that significant alterations do not include a change of airline carrier, flight time tables or itineraries provided the departure and arrival dates remain unchanged, the substitution of a vessel, modification of itineraries, and change in cabin category or hotel accommodation provided it is of the same category.
The Company is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as visas, vaccinations, non-refundable flights or rail, non refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc.
7. MEDICAL CONDITIONS AND SPECIAL REQUIREMENTS:
The Company must be notified in writing at the time of booking of any medical conditions, physically challenged conditions or any other mental and or physical condition which may affect fitness to travel and or any medical condition. Failure to notify the Company may result in the client being refused travel. Failure to notify the Company of any such condition that results in cancellation will result in 100% cancellation fees to the Client.
Some trips may be unsuitable for Clients due to age, mobility, pregnancy or physical or mental conditions. It is the Client's responsibility to check prior to booking. The Company is not required to provide any special facilities unless it has agreed to do so in writing. The Company will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Company is not liable for not providing these requests.
Medical facilities vary from country to country and the Company makes no representations and gives no warranties in relation to the standard of such treatment.
8. TRAVEL INSURANCE:
Adequate and valid travel insurance is compulsory for all travelers. Your travel insurance must cover accidents, injury, illness and death medical expenses, including any related to pre-existing medical conditions, emergency repatriation (including helicopter rescue and air ambulance where applicable) and personal liability. The Company also recommends it covers trip cancellation, curtailment and loss of luggage and personal effects. You must carry proof of insurance with you and produce it if reasonably requested by the company employees or suppliers. The company reserves the right to cancel or suspend your participation on a trip or in certain activities that comprise part of a trip, at any time, including after the commencement of your trip, with no right of refund, if you are unable to provide proof of insurance when requested.
9. FLIGHT DELAYS AND CHANGES IN THE ITINERARY:
Please note that mountain adventures are always unpredictable. Bad weather in mountain regions can cause domestic flight delays. In case of delayed domestic flights, Malla Treks P ltd will meet departing city accommodation (Guest House) and food (Lunch & Breakfast) costs prior to your trip. However in case of delayed return flights, the client is responsible to bear all additional expenses including food and accommodation costs. If you wish to make an alternative arrangements such as Helicopter flight to avoid flight delays, all additional cost would be your responsibility.
Moreover, Malla Treks P ltd does not accept any responsibility for costs incurred as a result of missed international flight, but would assist to make alternative arrangements wherever possible. Please also note that while on the field, we may have to make some changes in the itinerary due to unforeseen circumstances.
10. TRIP AMMENDMENT:
If the booking amendment request is received by Malla Treks P Ltd 21 days or more prior to your original trip departure, the company will make the necessary amendment with a charge of US$50 per person. In case you wish to make amendments within 21 days of the trip departure, the cost of amendment may be higher depending upon the company's arrangements with other parties such as hotels, Guest Houses, ground operators or airlines.
11. VISA & PASSPORT:
You must carry a valid passport and have obtained the appropriate visas when traveling with Malla Treks P Ltd. Please ensure your passport is valid for 6 months beyond the duration of the trip. Nepal Visa is available on arrival in Nepal. Visa fees for 30 days Usd 40.00
It is your responsibility to ensure that you are in possession of the correct visas for the countries you are traveling to. Malla Treks P ltd cannot accept responsibility if you are refused entry to a country or places because you lack the correct visa documentation.
12. INJURIES AND EVACUATION:
Malla Treks P ltd would not be liable for any injury/health conditions/emotional or other conditions suffered by the client during the trip. Similarly, our package cost does not include any personal insurance. Hence, we advise the clients to take adequate insurance packages, including medical emergencies and evacuation by Helicopter.
13. SERVICES MISSED OR UNUSED:
There will be no discounts or monies refunded for missed or unused services, this includes voluntary or involuntary termination/departure from tour, i.e. sickness, death of a family member etc, late arrival on the tour, or premature departure either voluntarily or involuntarily.
14. UPDATING OF TERMS AND CONDITIONS:
The Company reserves the right to update and amend these terms and conditions at anytime. It is the responsibility of the Client to keep updated with any changes. The current version of terms and conditions will always be found on the website www.mallatreknepal.com and will be the terms referred to in any dispute.